### **Job Role** The Junior HR Executive is responsible for assisting in various HR functions including recruitment, employee onboarding, records management, attendance tracking, and day\-to\-day administrative tasks. This role serves as a support link between management and staff, ensuring smooth and compliant HR operations. ### **Duties \& Responsibilities** **1\. Recruitment Support** * Post job openings on various platforms and collect applications. * Assist in local and overseas hiring; coordinate with candidates and hiring agents (Local \& Overseas). * Conduct CV screening, telephonic interviews, online testing, and 1st round of face\-to\-face interviews. * Coordinate interview schedules with candidates, Sr. HR Executive, and hiring managers. * Collect required documents from agents (PCC, Pre\-Medical) and obtain necessary management approvals for visa issuance and airline ticket booking. * For local hiring, collect necessary documents directly from candidates. * Prepare offer letters and joining documents. * Support in onboarding and induction activities. * Maintain and analyze recruitment data and generate relevant reports. **2\. Employee Records \& Documentation** * Maintain and update employee files (physical and electronic). * Record and track expiry of documents such as passports, visas, and insurance. * Ensure all HR documents are filed and labeled correctly. **3\. HR System Support** * Update employee information in the HRMS system. * Generate standard HR reports (attendance, late/early logins, HR metrics, recruitment data, etc.). * Handle data entry and verification during audits or reviews. **4\. Attendance \& Leave Management** * Monitor daily attendance records and process leave applications. * Follow up with employees or supervisors on attendance irregularities. * Assist in creating or verifying monthly attendance reports for payroll processing. **5\. Employee Relations** * Handle basic employee queries regarding HR policies and procedures. * Maintain employee engagement records and participation in HR programs. * Assist in grievance handling by conducting investigations, preparing grievance reports, and documenting disciplinary actions under guidance. **6\. General HR Administration** * Support Sr. HR Executive \& HR Manager in creating and amending forms, policies, and processes. * Draft and issue employee letters (salary certificates, sick leave forms, memos, etc.). * Circulate/convey HR communications to employees. * Support HR events, training sessions, and employee engagement activities. * Ensure employees comply with organizational policies and processes. * Assist in obtaining and carrying out tasks for sustaining ISO certification of the organization.