Document Controller

Description

Summary: Lead the strategic development and operational excellence of document control and archiving systems, driving digital transformation and ensuring compliance across multi-project environments. Highlights: 1. Shape future-ready document control and archiving strategies for growth. 2. Drive digital transformation of document management systems. 3. Lead and develop a high-performing document control team. **Key Responsibilities1\. Strategic Leadership** * Develop and implement a **future\-ready document control and archiving strategy** aligned with organizational growth plans. * Establish scalable systems to support **multi\-project and multi\-location expansion**. * Drive continuous improvement initiatives in document lifecycle management. **2\. Policy Development \& Governance** * Design and enforce **best\-in\-class archiving policies, procedures, and standards**. * Ensure compliance with **legal, regulatory, and industry requirements**. * Introduce governance frameworks for document retention, classification, and disposal. **3\. Digital Transformation** * Lead the implementation or upgrade of **Document Management Systems (DMS)** and digital archiving tools. * Automate workflows for document control, retrieval, and approval processes. * Ensure data integrity, security, and accessibility across all departments. **4\. Operational Excellence** * Oversee document control operations for projects, contracts, and corporate records. * Ensure accurate version control, traceability, and audit readiness. * Optimize storage systems (physical \& digital) for efficiency and cost\-effectiveness. **5\. Stakeholder Management** * Partner with project teams, engineering, legal, HR, and management to ensure seamless document flow. * Act as a subject matter expert on document control practices across the organization. **6\. Team Leadership** * Build, lead, and develop a **high\-performing document control team**. * Set KPIs, monitor performance, and ensure capability development. **Key Requirements Education** * Bachelor’s Degree in Engineering, Information Management, Business Administration, or related field. * Certification in Document Control / Records Management is a strong advantage. **Experience** * 10\+ years of experience in **document control, records management, or archiving**, preferably in **construction, precast, or industrial environments**. * Proven track record in **setting up or transforming archiving systems** in growing organizations. * Experience in **large\-scale projects or multi\-entity operations** is highly preferred. **Technical Competencies** * Expertise in **Document Management Systems (e.g., Aconex, SharePoint, EDMS)**. * Strong understanding of **ISO standards and compliance frameworks**. * Knowledge of digital transformation and automation tools. **Behavioral Competencies** * Strategic thinker with strong business acumen. * High attention to detail with a governance mindset. * Strong leadership and stakeholder management skills. * Change management and transformation capability. Work Location: In person