**Purchasing and Logistics Coordinator** **Job Summary:** A detail\-oriented Procurement \& Logistics Coordinator to manage the end\-to\-end purchasing process and logistics. This individual will create purchase orders, coordinate with suppliers, manage shipping and packing lists, handle defective goods and returns, and ensure timely payment processing. **Key Responsibilities:** 1\. Procurement Management: o Generate and process purchase orders (POs) based on company needs and project requirements. o Negotiate delivery schedules with suppliers to ensure the best possible deals for the company. o Work closely with suppliers to confirm product availability, delivery schedules, and specifications. o Monitor and track supplier performance, addressing any issues related to the product quality or delivery delays. 2\. Inventory and Stock Control: o Maintain optimal stock levels by tracking inventory, setting reorder points, and conducting regular stock audits. o Work closely with the warehouse team to ensure accurate records of stock movement and receipt of goods. o Identify slow\-moving or obsolete stock and coordinate with management on clearance or disposal strategies. o Coordinate stock replenishments based on project timelines and sales forecasts to ensure availability without overstocking. 3\. Logistics and Transportation Management/Coordination: o Coordinate the logistics and transportation of goods from suppliers to the warehouse, ensuring timely and accurate deliveries. o Arrange and manage packing lists and shipping of items to ensure timely delivery. o Develop and manage relationships with logistics providers, negotiating transport rates and ensuring compliance with delivery schedules, o Ensure proper documentation and compliance with customs regulations for international shipments. o Track shipments and maintain communication with transport providers to resolve any delivery issues or delays. o Plan and optimize delivery routes to minimize costs and improve efficiency, o Ensure that all goods are transported and handled in a way that prevents damage and meets safety standards. o Oversee logistics and transportation to ensure products are delivered efficiently and in good condition. 4\. Order Tracking and Supplier Coordination: o Monitor and follow up on open orders to ensure timely delivery and communicate delays or issues to relevant departments, o Ensure that all orders are accurately recorded in the company's inventory and logistics management system. o Coordinate with suppliers on product quality control, returns, or replacement of damaged goods. 5\. Budget and Cost Management: o Work within allocated budgets to procure goods and services in a cost\-effective manner. o Monitor and report on purchasing and logistics expenses, maintaining up\-to\-date records of costs, quantities, and suppliers, o Identify cost\-saving opportunities through alternative suppliers or negotiated terms. o Optimize transportation and delivery routes to reduce shipping costs. 6\. Payment Management: o Raise and submit payment requests for purchased goods and services, o Ensure all documentation is completed and provided to the finance department for timely payments. 7\. Documentation and Compliance: o Maintain accurate purchasing and logistics records, including purchase orders, invoices, delivery receipts, and supplier agreements. o Ensure that all procurement and logistics activities comply with company policies and relevant regulations. o Provide reports on purchasing and logistics activities, delivery schedules, and supplier performance and issues. 8\. Collaboration and Communication: o Work closely with the sales, upper management, and finance teams to align stock orders and delivery schedules with project deadlines and financial constraints. o Communicate with internal stakeholders on stock availability, delivery schedules, and any procurement or logistics issues. o Organize and attend regular meetings with suppliers, vendors, and logistics providers, and internal teams to ensure alignment on purchasing and delivery needs. 9\. Supplier and Transport Provider Relationship Management: o Develop and maintain strong relationships with key suppliers and transport providers to ensure long\-term partnerships and secure favourable terms. o Conduct supplier and logistics provider evaluations, maintaining a preferred list based on performance, quality, pricing, and reliability. o Assist in resolving conflicts or disputes with suppliers or transport providers, including issues related to quality, delivery, or pricing discrepancies. **Key Skills and Competencies:** · Strong negotiation skills to secure the best terms and pricing with suppliers and logistics providers. · Excellent organizational and time management abilities to handle multiple purchasing and logistics tasks and prioritize urgent orders. · Attention to detail to ensure accurate records and documentation. · An analytical mindset for effective demand forecasting, budgeting, and cost control in both purchasing and logistics. · Strong communication and interpersonal skills to collaborate effectively with internal teams, suppliers, and logistics providers. · Problem\-solving skills to address procurement and delivery challenges, delays, and quality issues. **Qualifications and Experience:** · Education: Bachelor’s degree in business administration, supply chain management, logistics, or a related field (preferred but not mandatory based on experience). · Experience of 2\+ years of experience in procurement, supply chain management, logistics, or purchasing, preferably within the lighting, construction, or manufacturing industries. · Experience working with inventory and logistics management software. · Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel) and experience with inventory and logistics management software (e.g., Odoo, Zoho, or similar). · Language Skills: Proficiency in both English and Arabic is preferred for communication with local and international suppliers and transport providers. **Work Conditions:** Based in the company’s office and warehouse. Full\-time position with standard business hours, though occasional overtime may be required to meet delivery deadlines. **Performance Metrics:** · Reduction in stockout occurrences. · Supplier and logistics provider performance, including on\-time delivery rates. · Adherence to budget and cost\-saving initiatives in purchasing and logistics. · Inventory turnover rate and reduction of obsolete stock. · Accuracy in purchase order and delivery processing, and documentation. Job Type: Full\-time Pay: KD250\.000 \- KD350\.000 per month